Microsoft Stream (Classic) provided a single location where you could save your videos and give access to your target audiences. Over time, Microsoft found that their users didn’t want a dedicated place for video only, instead they needed a solution where videos could be as easily accessible as Microsoft 365 documents, spreadsheets, and presentations.
The change to Stream (on SharePoint) means that you can now upload your videos to either Teams, SharePoint, or OneDrive for Business. All your videos as well as those shared with you can then automatically be viewed in Stream (on SharePoint).
Even more exciting, is that you can create videos directly in Streams (on SharePoint) using your voice and video recorder, as well as do screen recording.
Microsoft Stream is accessible online via the Microsoft 365 portal as well as the Android and iOS mobile apps.
Benefits of Stream (on SharePoint)
- Access all videos and Teams meeting recordings in one central location, even though they are saved in OneDrive for Business, Teams, and SharePoint.
- View content that was specifically shared with you, or in a team, project, or group that you’re a member of. You can even view UCT-wide content.
- Mark videos as favourites for viewing later.
- Search for all videos accessible to you in the UCT tenant.
- Automatically play videos without requiring a dedicated video service
Guideline to managing your video content
Share a video with a limited group |
Anyone at UCT can view, but only limited people have upload rights |
Teams, projects, committees, class, group specific |
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Upload your video to
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This option is ideal for community wide communication sent by limited people (e.g., UCT executive, HR, Finance, ICTS, CMD, P&S) Public sites are not available in the UCT tenant. Departments may, however, create sites that contain videos accessible to the UCT community. |
Use an existing Microsoft Teams team or channel to share videos with specific groups.
Alternatively, store the content per topic in SharePoint Libraries |
Watch a video
Navigate to the Microsoft 365 online portal and either search for a video via the search bar or open the Streams app on the portal and select a video from the list. Click Play.
Upload a video
You’re no longer restricted to only saving your videos in one location. Now, you can upload to OneDrive for Business, Teams via the Files tab in a team or channel, or directly in SharePoint, the same way you would a document, spreadsheet, or presentation. You can further customise your Teams experience by adding a Videos page.
These videos will then automatically have Stream features applied such as
- commenting
- embed codes
- feature a single video or multiple videos on a page
- quick links
- add imagery to links to draw viewers’ attention
- manage metadata in Video settings
- reset the video thumbnail
- organise your videos into chapters
- include captions and transcripts
- suppress background noise
- manage specific video attributes
- Analyse video usage
Share a video
The same sharing options apply to videos as it would to Word, PowerPoint, and Excel files. To share with specific people, click Share and either use the link or indicate who the video must be shared with.
You can also indicate if the video can be shared with the UCT community only.
Set permissions
This usually depends on the permissions that are set for the SharePoint Library or Microsoft Teams team or channel.
Manage permissions for
We also recommend that you view the Governance for sharing and permissions web article to ensure you comply with regulations.
Record a new video
Navigate to Microsoft Stream (on SharePoint) and click New recording. Use the Stream effects such as adding filters, text, and photographs to your recording. You can also update the background to suit your recording.
There are also options to record a slide show or record your screen if you need to show instructions on how to do something, display dialogue boxes, or record an issue you may be experiencing.
Arrange videos according to topics
Microsoft Stream allowed you to create specific groups or channels in Classic. Now you can arrange your videos, the same way you organise all your documentation. Use SharePoint Libraries, Microsoft Teams or Channels, Stream playlists, or folders in OneDrive for Business.
- Arrange videos by category
- Highlight latest or trending videos for organisation
- Add a videos tab in Teams
- Set up videos on an intranet
- Upload videos to a learning site
- Create a video portal with channels
Search videos
Video searching is also simplified as you can do so anywhere on the Microsoft 365 platform using the following search criteria
- title
- description
- chapter names
- anything said in the transcript
Further simplify your search by selecting File type > Videos.