Data backup isn't as complicated as you may think. In just five steps, you can ensure that your most precious digital assets are safe and sound.
1. Decide what to back up
At UCT, ICTS already backs up network drives (F: and G: drives). It is worthwhile noting that the F: drive has been decommissioned for staff. If you've stored anything valuable on your hard drive (i.e. the C:, D: or E: partition), you'll need to back that up yourself.
2. Choose backup media
You'll need to store your backup on a separate form of digital media - such as Google Drive, One Drive for Business or an external hard drive. Each has its pros and cons, so you may want to investigate the options before making a decision.
3. Back up your data
The actual backup method will vary depending on your choice of software tool and your operating system (Windows, Mac, or Linux). Once that's done, it's a good idea to schedule regular future backups - which can be an automated task.
4. Store it safely
Obviously, if something happens to your office, you don't want to lose your PC and your backup. So, be smart and keep your backup somewhere safe off campus.
5. Check that it works
During the backup process, human errors and technical glitches can happen without you even noticing. You may only find out later when you actually need to use that data that something went wrong. Avoid the worry by checking your backups once in a while and confirming that the data is being properly backed up.