The Microsoft Campus Agreement (MCA) is a site licence designed to offer higher education institutions the easiest and most cost-effective way of using Microsoft software. UCT has the rights to run the licensed software for a 12-month period, including any new versions of the software that may be released within the same year. The MCA licence period runs from 1 May to 30 April annually.

Microsoft Windows is available to staff and postdoctoral fellows only. It is preinstalled on Windows computers that are purchased via the ICTS Acquisitions Services team. Microsoft Office is preinstalled on all Windows computers purchased via the ICTS Acquisitions Services team.

The Windows site licence at UCT entitles you to install or upgrade your UCT-owned Windows computer to run the Windows Enterprise edition as per this chart.

Office 365 software is available via the cloud for staff and students to use in their personal capacity and install on personal devices:

  • Students can install Office 365 on up to 5 devices
  • Staff can install Office 365 on up to 15 devices (5 PCs, 5 tablets and 5 phones)

What is the current version in use of campus?

UCT currently uses Windows 10 and Office 365. 

How do I upgrade my Windows operating system?

If you wish to upgrade the version of Windows that is installed on your UCT machine (purchased with UCT funds), log a call with the IT Helpdesk by logging an online call, emailing or calling 021 650 4500.

What about Office for Mac?

Office for Mac 2011 is the official offering for Mac users on campus. The latest version of Office, Office 2016 for Mac, will be officially released in 2017.

I have a new Mac and can’t get Office 2011

If you have purchased a new Mac, you will notice that you do not have the option to download Office 2011 for Mac from the Office 365 portal, and are only offered the option to download Office 2016. Although the UCT release date is 2017, you may go ahead and install Office 2016  now. It has been tested and is working perfectly with our systems.

NOTE: If you work off campus frequently and for extended periods, you will have to activate your software so that it does not expire. If you are not on campus when the renewal activation takes place, you will receive a pop-up notice after 180 days (on opening the application) informing you that activation is required.